Everything you need to run organized projects
From selection tracking to e-signatures, SpecNook gives contractors every tool they need to manage projects professionally and keep clients in the loop.
Selection Tracking
Organize every finish, fixture, and material
Create categories for each room or area, add items with multiple options, and let your clients browse and select from their portal. Track what's pending, what's approved, and what's been ordered.
- Organize selections by room, category, or trade
- Add multiple options with photos, prices, and specs
- Clients select their preferred option from the portal
- Track status: pending, selected, approved, ordered
- Set allowances and flag blocking items
Contracts & Approvals
Professional documents, signed in minutes
Generate contracts from customizable templates with merge fields that auto-fill project and client data. Send for e-signature and track when documents are viewed, signed, and approved.
- Customizable contract templates with merge fields
- Auto-fill client and project details
- In-app e-signatures with full audit trail
- Track document status: draft, sent, viewed, signed
- PDF export for your records
Change Orders
Handle changes without the chaos
Create professional change orders with detailed cost breakdowns, schedule impact, and scope descriptions. Clients review and approve directly from their portal with a single click.
- Detailed cost breakdowns: labor, materials, tax, markup
- Schedule impact tracking in days
- One-click client approval from the portal
- Automatic project total adjustments
- Complete history of all changes and approvals
Client Portal
Your clients' window into the project
Give every client a branded portal where they can view project progress, make selections, approve change orders, sign contracts, and stay informed — all without creating an account.
- No account required — clients access via a secure link
- Branded experience with your company logo
- Real-time project status and progress updates
- Make selections and approve documents in one place
- Granular permission controls for each share link
Lien Waivers
Protect your projects with proper documentation
Generate and collect lien waivers from subcontractors and suppliers. Track waiver status, manage through-dates, and keep every waiver organized by project.
- Support for conditional and unconditional waivers
- Track waivers by subcontractor, supplier, or party
- Through-date tracking for payment periods
- In-app signing with audit trail
- Organized by project for easy reference
Punch Lists
Close out projects with confidence
Track every item that needs attention before project completion. Assign tasks to team members, add before/after photos, and mark items as complete with verification.
- Add items with priority levels and assignees
- Before and after photo documentation
- Status workflow: open, in progress, completed, verified
- Client-visible in the portal for transparency
- Completion notes and verification tracking
And much more
And much more
Every feature is designed to save you time and make your projects run smoother.
Email Notifications
Automated email alerts when clients approve selections, sign documents, or take action on your projects.
PDF Exports
Export contracts, change orders, and project summaries as professional PDF documents for your records.
Audit Trail
Every signature and approval is logged with timestamps and IP addresses for complete accountability.
Mobile Friendly
SpecNook works beautifully on phones and tablets. Manage projects from the job site or the office.
Custom Branding
Add your company logo to the client portal for a polished, professional look.
Project Dashboard
See all your projects at a glance with pending items, progress tracking, and quick actions.
Secure & Private
Enterprise-grade security with encryption at rest and in transit, row-level access controls, and HTTPS everywhere.
Fast Setup
Get up and running in minutes. No complex onboarding, no training required. Just create a project and start adding selections.
Built for general contractors
SpecNook is purpose-built for residential and commercial contractors who want to stop chasing clients and start running organized projects.
Start Free TrialReady to get organized?
Join contractors who are saving hours every week with SpecNook. Start your free trial today.